Monrovia Unified School District

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E-Rate Year 22 (2019-2020) - RFPs
 
Monrovia USD is seeking vendors to provide the following under priority 2:
1. Switches
2. Cache Solution
 
Fill out our  Request for Information Form if you have questions about the RFP and need clarification.
 
All responses to question will be posted on this website. Please check back frequently for updates. 
E-Rate Year 21 (2018-2019) - RFPs

Monrovia USD is seeking vendors to provide priority one (2) district firewall solution. This firewall solution will serve as an aggregate  firewall located at the District Office servicing our school sites.
 
Fill out our  Request for Information Form if you have questions about the RFP and need clarification.
 
All responses to question will be posted on this website. Please check back frequently for updates. 
There are no addendum to this RFP.
 
A few questions have been asked. The answers below should clarify them: 
 
1. Does your cold spare need to have the 10G Fiber interfaces or are you OK with pulling out the interfaces from the primary box and installing in the cold spare?
Yes, that's why we didn't ask for them.

2. In the RFP, you mentioned that you’re looking for FW throughput of 6 Gbps or greater. Is this requirement based on datasheet performance numbers or real-world numbers? Is this 6 Gbps requirement for firewall only or with all of the features enabled? There’s a big discrepancy between datasheet and real-world performance numbers. Datasheet performance numbers are based on lab "ideal conditions" with 1 rule (any/any) with logging turned off and no NAT's so the datasheet numbers (for all vendors) are going to be much higher than "real world" when all features are enabled.
The number is based on the Cisco Meraki MX450 datasheet. The District understands that datasheet performance numbers is different from real-world numbers, which is why we asked for Cisco Meraki MX450 or equivalent and not the Cisco Meraki MX400. Any equivalent solution proposed should ideally be equal to or greater than the Cisco Meraki MX450 with the features we're asking for in the RFP.
 

3. In the RFP, you mentioned that you’re looking for anti-malware as part of the solution. Do you want to include a zero-day/sandboxing solution?
We didn't ask for it, so no. It would be nice to see it as an option. 

4. Why would you want a VPN box at a second location?
We don't, and the RFP does not call for a VPN box at a second location. I believe it was talked about during the bidder's conference that it would be nice to have capability to add a VPN box at a later time, but it is not required for the purpose of this RFP.
 

E-Rate Year 20 (2017-2018) - RFPs

Monrovia USD is seeking vendors to provide priority one (2) network and wireless infrastructure equipment services. 
 
Fill out our Request For Information Form  if you have questions about the RFP and need clarification.
 
All responses to question will be posted on this website. Please check back frequently for updates. 
 
02/07/2017 - Addendum #01 Posted
02/17/2017 - Addendum #02 Posted
02/27/2017 - Addendum #03 Posted
03/01/2017 - Addendum #04 Posted
03/09/2017 - Addendum #05 Posted
03/28/2017 - Addendum #06 Posted
 
 
RFP AND ADDENDUMS POSTED BELOW:
 
Question #01: You have on page 5, that you would like 1 original and 2 copies of the proposal. On page 6, you have 1 original and 3 copies. Which one would you like?
Answer: See Addendum #02 - Item 1

Question #02: On page 4, inquiries and clarifications should be no later than Feb 17th. On page 14, the written inquiry is specified as Feb 22 at 12 p.m. Please clarify.
Answer: See Addendum #02 - Item 2 & 3

Question #03: Is the job walk mandatory in order to bid? Will any additional job walks be scheduled?
Answer: See RFP M17-201 - Page 3 under Bidder's Conference

Question #04: For TWINAX‐CABLE‐1M and TWINAX‐CABLE‐3M W/ SFP+ Connector QTY 1 each, what will these be connecting? do you only need one of each?
Answer: The item quantities will be updated in order to connect existing Dell FX-Series servers to the network. - 02/21/2017

Question #05: For part# QSFP‐40G you mention it goes from the switch to the Dell servers, what 40G NIC is in the DELL servers and what type optics does it need? SR4, eSR4 or LR4 and what is the distance from the switches to the Dell servers?
Answer: This item will be disregarded. - 02/21/2017
See Addendum #03, Item 4 - 02/27/2017


Question #06: Quantity of one each for STACK‐CABLE‐1M and -3M for ACC‐SWITCH‐48 or ACC‐SWITCH‐24 but there are 209 48-port switches, is a quantity of only one each needed or are there more needed on the proposal for these two items?
Answer: See Addendum #04, Item 3 - 03/01/2017

Question #07: How are the Dell servers currently connecting to your network, are they on 40G already or something else like 10GE?
Answer: Monrovia USD uses the Dell FX-Series servers. They are currently connect to our network via the Dell PowerEdge FN410S utilizing 10 Gigabit Ethernet connection. - 02/21/2017

Question #08: What is question deadline. 2015 is in the RFP page 14?
Answer: See Addendum #02 - Item 2 & 3

Question #09:
Who creates and tests the new design?
Who adjusts existing switches?

o Are all cables in place? Indoor and outdoor AP’s?
o Type of cables? Ends rj-45 male or female (add patch cord)?
o Two drops for outdoor, cat6?
o Incoming connection type to school/MDF?
o Connection for 40gb 4 x 10 or 40Gb?

- How many outdoor AP and average distance in feet?
- Add patch panels for outdoor AP’s? how many?
- Outside are brick or other? Height maximum 12 ft?

Can you provide Overall school Maps, including IDF’s?
Answer: 
Winning bidder creates and tests the new design. This is covered under Line Item #40, 41, and 42 respectively and scope of work listed on Page 25, Group F.
Winning bidder adjust the existing switches.
All cables are in place for indoor APs.
Use existing CAT6 patch cords. 
Incoming connection type is 1 GbE.
40 GbE connections are eliminated from bid. See Addendum #03, Item 4 - 02/27/2017
Zero new outdoor APs.
No new patch panels will be needed.
Outside wall material is no longer relevant to bid.
Yes, overall school maps will be provided.
- 02/27/2017

Question #10: Page 31. Need clarification on line 27. What type of 1G SFP should these (4) be?
Answer: 1 Gbe SFP SX Fiber Tranceiver. It should be Meraki Mfg# MA-SFP-1GB-SX or respective equivalent. See Addendum #03 - Item 1. - 02/23/2017 

Question #11: Page 30. Line 1 "DIST-SWITCH-32" has qty (7) but lines 2 and 3 for the license and installation has qty (12). Should the quantities match?
Answer: Yes. The quantities should match. The quantities will be changed in Addendum #04. - 02/23/2017
Update: See Addendum #04, Item 3 - 03/01/2017

Question #12: Page 30. Lines 11 and 12 are qty (8) UPSs listed under Group A: Distribution Switches, is this correct? You have another qty (8) of these UPSs on line 36.
Answer: Line Item #11 and Item 12 will be zeroed out. The quantities will be changed in Addendum #04. -02/23/2017
Update: See Addendum #04, Item 4 - 03/01/2017

Question #13: Are the new switches and APs replacing existing switches and APs (rip and replace)?
Answer: Yes, the new switches and APs are replacing existing switches and APs. New APs will run off the new switches. Legacy wired PCs and Macs will run off the existing Cisco switches. - 02/21/2017

Question #14: Will the indoor APs require new cable drops? If so, how many new drops and how long are the runs? Is CAT6 or CAT6A required?
Answer: Indoor APs do not require new cable drops. They will be using existing CAT6 drops. - 02/21/2017

Question #15: Will the indoor APs require new cable drops? If so, how many new drops and how long are the runs? Is CAT6 or CAT6A required?
Answer: Indoor APs do not require new cable drops. They will be using existing CAT6 drops. - 02/21/2017
Note: Question #14 and #15 were duplicated.

Question #16: Page 23. Are 2 drops for the outdoor APs required?
Answer: This item will be dropped in Addendum #04. - 02/24/2017
Update: See Addendum #04, Item 4 - 03/01/2017

Question #17: Page 23. Are 2 drops for the outdoor APs required?
Answer: This item will be dropped in Addendum #04. - 02/24/2017
Update: See Addendum #04, Item 4 - 03/01/2017

Question #18. Page 23. If new cabling is required, are there enough ports on the patch panels to accommodate the new cabling?
Answer: New cabling should not be required as outdoor APs will be eliminated in Addendum #04. - 02/27/2017
Update: See Addendum #04, Item 4 - 03/01/2017

Question #19. Page 27. Who will be responsible for configuring any legacy network equipment and what is the existing legacy network equipment to be configured?
Answer: See Addendum #04, Item 6 - 03/01/2017

Question #20. Page 25. Are there any asbestos concerns with installing the APs in the ceilings?
Answer: To our knowledge, all asbestos was removed during the remodeling from the two prior MUSD Bonds.

Question #21: Can you provide any MDF/IDF rack drawings and/or site maps?
Answer: Released as a part of Addendum #05. - 03/09/2017

Question #22: Page 30. What is the QSFP-40G to be used for and how many are required?
Answer: See Addendum #03, Item 4 - 02/27/2017

Question #23: Page 25. Can you clarify what topics are required for the training?
Answer: See Addendum #03, Item 2 - 02/27/2017

Question #24: Page 30. Should lines 9 and 10 be removed since there are no quantities or would you like pricing for the part?
Answer: See Addendum #04, Item 3 and 4 - 03/01/2017

Question #25: Page 15. Per qualifications and requirements of the Scope, do we need to supply references for the manufacturer?
Answer: Yes. If you don't have it, I recommend asking the manufacturer account representative.  - 02/27/2017

Question #26: On Pg26 training is required for 5 sites, However, the cost summary has QTY of 4. Should the cost summary be updated to QTY 5 ?
Answer: Yes. See Addendum #03, Item 3 - 02/27/2017

Question #27: On the Cost Summary sheet the DIST-Switch-32 has QTY of 7, However you are requesting 5 year licensing and installation for 12. Would you like 7 switches with 5 years of license and installation or 12?
Answer: Yes. The quantities should match. The quantities will be changed in Addendum #04. - 02/23/2017
Update: See Addendum #04, Item 3 - 03/01/2017

Question #28: During the bid meeting it was discussed that you have multimode fiber. If your intention is to connect the new switches to the MDF at 10Gb with the SFP’s you specified (SR), The max distance allowed is about 33 meters on 62.5 fiber. Can you confirm what type of multi-mode fiber you have?
Answer: The District believes it has OM3 50 μm / 125 μm multimode fiber. This would allow a distance of up 300 meters. The District is currently working on verification of this. - 02/24/2017

Question #29: If you have 62.5 micron fiber, 10G-LRM transceivers allow the use of mode conditioning cables to achieve 220 meters at 10Gb. Is this the transceiver you would like quoted instead of SFP+10G (SR)?
Answer: The District believes it has OM3 50 μm / 125 μm multimode fiber. This would allow a distance of up 300 meters. The District is currently working on verification of this. - 02/24/2017
 
Question #30: For each 10G transceiver requested, do you require us to include a fiber patch cord? If so, What bulkhead do you have? ST,SC,LC?
Answer: Yes. Item has been added. See Addendum #04, Item 5 - 03/01/2017.

Question #31: It was specified that the new access switches will be the primary connection back to the MDF and the existing switches in a given IDF will be plugged into the new switch. Will these be connected over fiber or copper? If fiber, What transceiver would you like quoted? How many? and How many LC-LC fiber patch cords should we quote?
Answer: Over fiber using existing transceivers. If by any chance there is incompatibility with transceivers, copper is acceptable. - 03/01/2017

Question #32: Can we get an extension on the due date?
Answer: The RFP has been extended to April 6th, 2017. See Addendum #05 - Item 1 - 03/09/2017

Question #33:
Please address the following questions and/or requests for clarification:
• MR84 for outdoor use – didn’t request antennas: https://meraki.cisco.com/products/wireless/antennas-and-power
• MS425-32 – calling out 7 switches but ask for 12 licenses – note: only need 7 licenses for this model
• Page 18 – under group B access switches – calls out MR225 should be MS225
• Page 28 – Part of BOM: Line items 1, 2 and 3 – need to confirm quantities equal one another – keep quantities consistent – further clarification on bullet point #2
• Page 31 - The RFP calls out qty. 1 stacking cable for access switches - Are you planning to physically stack more than one switch? If so, what are the total number of stacking cables you’ll need?
Answer: 
 
See Addendum #04, Item 4 in regards to outdoor APs.
See Addendum #04, Item 3 in regards to switches matching licensing count.
See Addendum #04, Item 1 clarifying this.
See Addendum #04, Item 3 in regards to keeping quantities consistent.
See Addendum #04, Item 3 updating these quantities.

To clarify, bullet points are for listing additional items that go with the solution.

Example:
Manufacturer ABC
Part ABC is the switch
Part DEF is the rack mount ears that go with the switch
Part GHI are the power cables.
Therefore, two additional bullet points must be used to fill out the sheet.

Manufacturer LMNOP
Part XYZ is for the switch, which includes rack mount ears and power cables.
For this vendor, they don't need to fill out the bullet points.

- 03/01/2017
 
Question #34:  In the General Requirements Section page 14, Requirement number 2 states that the district has provided a certificate of understanding that must be turned in with the RFP response. I did not see a document called "Certificate of understanding". What document is this referring to?
Answer: See Page 47 - 03/28/2017

Question #35: Under mandatory Forms on page 7, Section 5 Proposal Form, asks for a response to the scope of work (#1 through #10). We are unsure what Page/section that is on. On page 15 where the Scope of work is stated there are many numbered sections under the requirements. Can you please verify what Page number and section that the #1 - #10 you would like us to respond to is on? 
Answer: Disregard this. See Addendum #06, Item 1 - 03/28/2017

Question #36: On Page 4 Nelson Santos is mention, and on page 5 Charles Poovakan is mention. Can you please verify who we should address the RFP to?
Answer: The RFP is supposed to be addressed to Nelson Santos (Procurement Department). The primary point of contact for the RFP is Charles Poovakan.

Monrovia Unified School District
ATTN: Nelson Santos
325 E. Huntington Dr
Monrovia, CA 91016
 
It is recommended (but not necessary) that the RFP is hand-delivered so that is it time-stamped to prevent the possibility that the RFP is delayed by other delivery methods such as USPS, UPS, FedEx, etc.

- 03/28/2017

Question #37: Group F: Solutions Labor Installation Pricing Page # 42 Wireless-Install
There is no distinction between Indoor and Outdoor WAP Labor Installation. Due to the cost difference associated with Indoor and Outdoor WAP installs, can the district provide a separate line item for Indoor Wap Labor Installation and Outdoor Wap Labor Installation? Having said that how are the vendors to proceed in pricing per each unit for the Outdoor WAP's? Should this labor price per unit include the Outdoor WAP, Configuration, Outdoor Enclosure and all associated cabling and hardware?
Answer: This has already been addressed. See Addemdum #04, Item 4 - 03/28/2017

Question #38: Will Site walks be available for examining the Outdoor Wireless Cabling requirements and will the there be an extension on the RFI deadline after these site visits?
Answer: This has already been addressed. See Addemdum #04, Item 4 - 03/28/2017

Question #39: Will any common areas for Indoor WAP's ( i.e. Gyms or Multi Purpose Rooms) require cages to be installed? If so can the district provide a quantity required for each vendor to provide as part of their proposal and how they should account for that on the pricing sheet?
Answer: No. That is why it is not on the RFP.  - 03/28/2017

Question #40: Can vendors assume that underground pathways at each site for Outdoor Wireless cabling have adequate space for the addition of new Cat6 cables?
Answer: This has already been addressed. See Addemdum #04, Item 4 - 03/28/2017
 
Question #41: Will any surface raceway be required for this project for the Outdoor Wireless Cabling and Installation? If so can the district provide an estimated quantity per site that will be required for vendors to provide?
Answer: This has already been addressed. See Addemdum #04, Item 4 - 03/28/2017
 
Question #42: We noticed Group F on the Bid Form is missing a total Labor Line for group C & E, UPS install and Compact Switch. Can you please update the Bid form to include the labor lines mentioned above?
Answer: The RFP is correct as it. - 03/28/2017. 
 
Question #43: Section 5: Proposal Form, Asks for a response to Scope of Work. (#1 Through #10) Can you please tell us what page the #1 through #10 your are referring to is on?
Answer: Disregard this. See Addendum #06, Item 1 - 03/28/2017
 
Question #44: In the bid I saw that the addendum's were to be sent before the bid due date. On the addendum's, it is requested to have them in the bid. Are we to do both?
Answer: Addendums are to be a in the bid. See Addendum #06, Item 2 - 03/28/2017
 
Question #45: You have that you would like the addendum's signed and in before the bid but on the addendum's you ask that they are in the bid. Which way would you like this?
Answer: Addendums are to be a in the bid. See Addendum #06, Item 2 - 03/28/2017
 
Question #46: Per the Network Maps provided, there are only 10 buildings. Please confirm there are only 10 buildings which the new equipment will be installed? Also, could you specify how many APs and switches per building will be installed?

Monrovia High School
Santa Fe Middle School
Clifton Middle School
Bradoaks Elementary School
Mayflower Elementary School
Monroe Elementary School
Plymouth Elementary School
Wild Rose Elementary School
CELC
Canyon Oaks
 
Answer: The maps provided are for sites, not buildings. Each site contains one or more buildings. There is at least one more site, which is the District Office that equipment will have to be installed to provide access for all sites that feed to it. AP and switches per site is not specified. - 03/28/2017
 
 
Question #47: On the spreadsheet you uploaded, there is still not a spot for freight. Can we add that to the spreadsheet as this will be on the bids.
Answer: The RFP is correct as is. - 03/28/2017
 
 
 
 
 
 
 
--------------- THE ITEMS BELOW THIS LINE ARE PRIOR YEAR RFPS ---------------

 

E-Rate Year 18 (2015-2016) - RFPs

All responses to question will be posted on this website. Please check back frequently for updates. 

Monrovia USD is seeking vendors to provide telecommunications services priority one (1) and internal connections priority two (2) network equipment services and maintenance service contract. In addition to the RFPs listed below be sure to review our 470 application number 169270001312543 and 315880001265361 to see the District's requests for additional services such as ISP, cellular voice and data, and other telecom services.
 
Questions and Answers:
 
 
Questions and Answers for 470 169270001312543 Internet Access. 
For the above services, can you please clarify the connection speeds, addresses and phone numbers of the locations that require the connectivity? 
 
930 Royal Oaks Drive Monrovia, CA 91016 - 626-303-5689
325 E. Huntington Drive Monrovia CA, 91016 - 626-305-5177
 
 
 
 
 
Questions and answers for RFP# M-15-113
 
 
Which make & model of routers are at your site?
One WS-C4506E-S6L-96V+, eight WS-C4506-E, one WS-C4510R+E and one WS-C6509-E.
 
 
 
What type and quantity of voice cards are in the routers?
 
None.
 
 
How many DSPs are in the router?
 
None.
 
 
Is the router licensed for UC features set and SRST?
 
No.
 

E-Rate Year 17 - RFPs

All responses to question will be posted on this website. Please check back frequently for updates. 

Monrovia USD is seeking vendors to provide telecommunications services priority one (1) and internal connections priority two (2) network equipment services and maintenance service contract. In addition to the RFPs listed below be sure to review our 470 application number 514420001140695 and 470 application number 391570001204158 to see the District's requests for additional services such as ISP, cellular voice and data, and other telecom services.
 
 
Responses for RFPs 005-007 are due February 14, 2014 by 2:00PM.
  
Responses for RFP M-14-008 are due February 21, 2014 by 2:00PM.
 
Questions and Answers:
 
 
Approximately 75 devices, 400 minutes/device pooled for a total of 30,000 minutes in the pool.
 
Approximately 40 users voice /data – is this in addition to the above and would you like these devices on Unlimited everything? Yes, we are only seeking Data for these users.
 
Can the proposals be sent electronically to you or do you need hard copies? Yes electronic copies are acceptable. 
 
If hard copies are copies are required, how many copies do you need? If you choose send two (2) hard copies.
 
 
 
RFP M-14-006
Can you clarify ‘Other VPN Peers – qty 5000’?  Are you expecting 5000 SSL AnyConnect Premium VPN licenses on the firewall, or is this requirement simply for expansion purposes and future capabilities of the firewall?
 
We are not planning on 5000 SSL connections. We currently only have 10 SSL licenses. We are not planning to expand that.
 
RFP M-14-007:
Can you clarify the number of quantities of 3-foot and 10-foot patch cables you’ll need.
 
six (6) - 3-foot green cables and six (6) - 10-foot green cables. 
 
 
RFP M-14-008 WAN Project:
 
Is participation in the California Teleconnect Fund a requirement to bid? Generally yes as it will impact the price.
 
Can we submit a bid using a 1Gb non-upgradeable loop? Our intent is to have the capability to upgrade to 10GB. 

E-Rate Year 16 - RFPs

All responses to question will be posted on this website. Please check back frequently for updates.

Monrovia USD is seeking vendors to provide telecommunications services priority one (1) and internal connections priority two (2) network equipment services and maintenance service contract. In addition to the RFPs listed below be sure to review our 470 application number 112570001039890 to see the District's requests for additional services such as ISP, cellular voice and data, and other telecom services.

Responses due February 11, 2013 by 2:00PM.xa

E-Rate Year 15 - RFPs

All RFPs and Bids for this E-Rate cycle are now closed. See below for results:

All responses to question will be posted on this website. Please check back frequently for updates.

Monrovia USD is seeking vendors to provide telecommunications services priority one (1) and internal connections priority two (2) network equipment services and maintenance service to supplement or replace existing telecommunications service and equipment. In addition to the RFPs listed below be sure to review 470 application number 546460001003304 at http://goo.gl/0aqpM and 470 application number 390960000930749 at http://goo.gl/jDk7x to see the District's requests for additional services such as ISP, cellular voice and data, and other telecom services.

Questions:

RFP# M-12-004; Basic Maintenance clarification Request more information about:
1 - Cisco ASA5550, 4096 MB RAM, CPU Pentium 4 3000 MHz, Located at Canyon Oaks High School (COHS):
Name: "Chassis", DESCR: "ASA 5550 Adaptive Security Appliance"
PID: ASA5550-K8 , VID: V02
Name: "slot 1", DESCR: "SSM-4GE Included with ASA 5550 System"
PID: SSM-4GE-INC , VID:
Name: "power supply", DESCR: "ASA/IPS 180W AC Power Supply"
PID: ASA-180W-PWR-AC , VID: V02

1 - Cisco Wireless Controller, PID: AIR-CT5508-K9, Located at Monrovia USD District:
Cisco Wireless Controller:
Model No.AIR-CT5508-K9,
Maximum number of APs supported 450
FIPS Prerequisite Mode Disable
Product Identifier Description AIR-CT5508-K9
Version Identifier Description V01
Entity Name Chassis
Entity Description Cisco 5500 Series Wireless LAN Controller

1 - Cisco WS-C3750X-24P, Located at Monrovia USD District Office.
Cisco PID: WS-C3750X-24P-S

General question about count of school site locations for all requests: The District has 12 K-12 schools as listed on the school site page and QUEST Community Day School. The District is seeking service at only 10 physical locations. Canyon Early Learning Center (CELC) is co-located at the District Office address. QUEST Community Day School is co-located at Santa Fe Middle School. Canyon Oaks High School (COHS), Mountain Park School and Monrovia Community Adult School share the same facility.

General question provide the student counts for each site:
Counts are approximate:
Bradoaks - 567
Mayflower - 603
Monroe - 530
Plymouth - 401
Wild Rose - 522
Clifton - 714
Santa Fe - 615
MHS - 1682
COHS - 160
Mountain Park - 93
Quest CDS - 24

General question, are e-mail submittals acceptable? Yes, e-mail subittals are acceptable. Paper/mail submittals must contain an electronic version in Word or PDF format on a USB flash drive or sent via e-mail.

Wanted to verify something that was discussed at our job walk of 2/16: It was indicated during the meeting that Monrovia USD would be providing the displays for this project (as well as handling the mounting of said displays, so we should not include such labor in our quote). Is this accurate? Yes, the displays will be provided and mounted by the district prior to the installation of the bid equipment.

Following up on above question, will bidders be notified prior to the bid due date of what specific display the district intends to use for this project (or at the very least, can we assume for the purposes of our quote that whatever display the district chooses will have the proper number of inputs to meet the specifications indicated in the scope of work without having to use a 3rd party switcher). MUSD will not provide the make or model of display before the due date. Bidder should provide any necessary audio/video converters/switchers such that there is at least one (1) HDMI output to connect to the display and all audio from bidder installed inputs will play over the bidder installed speakers. Any bidder provided audio/video converters/switchers should be controlled by the classroom controller.

Room count and ceiling type corrections:
Monroe - 20 hard ceilings, 12 tile ceilings.
Wild Rose - 9 hard ceilings, 20 tile ceilings.

Will the display used in this system have an HDMI input?  Yes, the display (projector or LCD panel) the district installs will have an HDMI input.

In the bid documents it states that all labor for this project will be warrantied for 5-years and all equipment for this project for 20-years. This is far longer than is typical for audio-visual installation projects. Is this a firm requirement? That is a mistake we are looking for 1 year on all labor and 5 years on all equipment.

My understanding is that the vendor who is chosen for this project must have either a C7 or C10 license (but having both are not required). Is that correct? That is correct.
 
 
All RFPs and Bids for this E-Rate cycle are now closed. See below for results:
Evaluation Matrices

E-Rate Year 14 - Internal Connections RFPs

All responses to question will be posted on this website. Please check back frequently for updates.

Monrovia USD is seeking a vendor to provide internal connections priority two (2) network equipment services and maintenance service to supplement or replace all existing telecommunications service and equipment.
The District will consider proposals for all listed network services and equipment or separate proposals by provider service areas. This request will continue, supplement or replace existing network services and equipment for the District.

Proposals will be accepted during the twenty-eight (28) day period that the District's E-Rate 470 # 123360000890657 is posted on the World Wide Web page of the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC) (http://www.usac.org/sl/). Proposals must be received at the issuing office address listed below no later than 1:00 P.M. PST on February 22, 2011.

Monrovia Unified School District
Technology Services
325 E. Huntington Drive
Monrovia CA, 91016

Questions regarding this 470 or these RPFs may be submitted to Jason Buchanan and Lisa Woods. The district will not respond to any questions not submitted in writing, nor will the district will return vendor phone calls.

Corrections/Clarification:

1. RFP responses are due as indicated above on this page.

2. The link on our 470 to the Basic Maintenance RFP is broken. Unfortunately, we cannot correct the 470, however the link to the Basic Maintenance RFP above is correct. This page is linked from the Basic Maintenance section of our 470.

3. For questions about compatibility please see the product requirements in the RFP. The requirements are provided as a reference and to ensure compatibility with our existing systems. We are attempting to keep our costs lower by reusing as much of our existing infrastructure as possible. We expect that proposals will include equipment equivalent to our reference specification and meet our compatibility requirements. Specific proposals and products will be evaluated after 1:00 PM, February 22, 2011.

4. From the RFP "Provided switching equipment must be capable of stacking with our existing Cisco 3750G switches." Can you define “Stacking?”:
Stacking is a back-plane interconnection using a stacking cable which provides a virtual chassis.
 
5. RFP M-11-034 only: There will be a voluntary site walk opportunity on February 10, 2011 at 2:30PM. Interested vendors should be at the District Office address listed above on February 10, 2011 at 2:30PM. We will visit several reference classrooms rooms that will provide an opportunity for vendors to view our typical physical plant conditions. Participation is not required. The site walk will end at 5:00PM.

6. RFP M-11-034 only: This is a Public Works Contract. In Accordance with Section 1720 et. Seq. of the Labor Code, the general prevailing wage rate as established by the Director of the California Department of Industrial relations will apply to this contract. Information about prevailing wage rates for this project is forth in the Statement of Work. The prevailing wage rates may be obtained by writing to the Prevailing Wage Unit, Division of Labor Statistics and Research, Department of Industrial relations, P.O. Box 603, San Francisco, CA 94010 or by checking their websites at http://www.dir.ca.gov/DLSR/PWD. All other California Public Works Contract rules apply.

7. RFP M-11-034 only: Public notice is hereby given that the Board of Education for the MONROVIA UNIFIED SCHOOL DISTRICT, Monrovia, CA (Los Angeles County), will receive Proposals for the following: RFP M-11-034.

8. "Pre-Approval" of equivalent equipment: Due to the large number of potential equivalent products the district will not "Pre-Approve" any product. The use of equivalent products, that meet the specifications and compatibility requirements listed in the RFP, is acceptable.

9. The Successful Vendor is required to pay sales and use taxes assessed on the purchase or use of equipment or material purchased or used as part of the contract. Any applicable Taxes must be identified and clearly listed in the cost proposal.

10. RFP M-11-034 only: Please include no more then 100 ft. per school of LD3 type raceway for areas with a potential surface mount. Most areas are accessible from a drop ceiling or crawl-space. Jacks will be mounted in a box with faceplate above the ceiling in most locations. Avoid using raceway whenever possible.

11. RFP M-11-034 only: Cabling should be plenum rated.

12. RFP M-11-034 only: A C10 contractors license is acceptable for C7 jobs according to CSLB.

13. RFP M-11-032:  Will Monrovia USD except a Cisco factory refurbished WS-C4506?  While generally new equipment is required.  The district will accept factory refurbished components, with a minimum 3 year warranty, for any required component that is no longer manufactured, and is required to meet our compatibility specifications. The only components where refurbished equipment is acceptable are listed in the "For the DO" and "MHS MDF" sections of the RFP. All proposals must meet the specifications and compatibility requirements listed in the RFP.

14. RFP M-11-034: All cabling installations are expected to be covered by the Siemon's Warranty.

15. RFP M-11-034: This project will not require any trenching. Existing pathway and penetrations should be used whenever available. Fire stopping must be used for any new penetration or replaced if an existing penetration is used.

16. All updates are on this website. You may subscribe to the site using RSS (recommended) or by registering. This will ensure that you are notified of any clarifications. There are no forms to include with the submissions of the proposals.

17. RFP M-11-034: Drawings for this project are located here:

18. RFP M-11-032: There is a typo in the description of the "basic package" reference switch in the RFP. The correct reference switch part number is WS-C3750X-24P-S.

19. Configuration and Training: Proposer is required to provide any training and configuration needed for the district to use the equipments primary functionality when installed. Some equipment will require more training and configuration then others. Swittches and wireless devices will require training to demonstrate the user interface and basic configuration. Configuration is required for applicable equipment so it will perform its basic functions in the Districts environment. Some equipment, such an cabling, will not require training as its function is inherent in its form.

20. RFP M-11-032: In regards to your MHS MDF, you are requesting a C4506 chassis with the ability to reuse your existing WS-X4448-GB-RJ45. The X4448 will NOT be supported in the new C4506-E, do you wish us to provide a replacement X4548-RJ45V+ bringing that quantity to two (2)? -- You may. Provide and explication for any such substitutions or additions. Substitutions or additions must provide better functionality and performance then the origional specificed reference or listed existing equipment. See notes 3 and 13.

21. RFP M-11-033: Proposers should provide the number of licenses required to support each new AP. Using a combination bundles may be a more cost effective way to provide the required number of licenses for the APs.
 

E-Rate Year 14 - Proposals and results.

The following charts show the summary of the proposals we received, score and selected proposer. For each RFP the lowest responsive proposer (highlighted in green) was selected.

Network Switches scoring matrix RFP M-11-032                      
  Total Cost Score Cost Past Experience Response References Total                        
Total possible points:   30 20 20 20 100                        
GigaKom $703,160.96 11 5 5 10 31 Non responsive. Incomplete did not include the ASA/firewall component                      
Vox Network Services $722,846.78 3 5 5 10 23 Non responsive. Incomplete did not include the ASA/firewall component                      
AMS.net $733,209.36 1 5 20 10 36                        
Cache Valley Electric $712,799.90 8 20 20 10 58 Lowest cost responsive proposer                      
Spectrum Communications Inc. $716,306.36 5 20 20 10 55                        
Signal Alarms & Electric $645,130.00 30 5 10 0 45 Non responsive. Incomplete packet did not include references.                      
                                     
                                     
WiFi Scoring Matrix RFP M-11-033                      
  Total Cost Cost Score Past Experience Response References Total                        
Total possible points:   30 20 20 20 100                        
GigaKom $439,559.30 28 5 10 10 53                        
Vox Network Services $464,253.34 24 5 10 10 49                        
AMS.net $471,811.62 23 5 10 10 48                        
Cache Valley Electric $435,951.13 30 20 10 10 70 Lowest cost responsive proposer                      
Spectrum Communications Inc. $438,096.77 29 20 10 10 69                        
Signal Alarms & Electric $680,855.00 2 5 10 0 17 Non responsive. Incomplete packet did not include references.                      
                                     
                                     
Network Cabling Scoring Matrix RFP M-11-034                      
  Total Cost Cost Score Past Experience Response References Total                        
Total possible points:   30 20 20 20 100                        
Alquest $125,040.98 30 10 15 10 65 Simon, Lowest cost responsive proposer                      
Quintron $165,658.48 23 10 12 10 55 unknown                      
Spectrum Communications Inc. $170,087.00 20 15 10 10 55 Leviton                      
Signal Alarms & Electric $555,600.00 2 5 15 0 22 Non responsive. Incomplete packet did not include references.                      
AAA Solar Electric $166,446.20 22 5 10 10 47 Leviton                      
                                     
                                     
Basic Maintenance Scoring Matrix RFP M-11-035                      
  Total Cost Cost Score Past Experience Response References Total                        
Total possible points:   30 20 20 20 100                        
AMS.NET $5,645.12 28 10 10 10 58                        
Vox Network Services $5,266.08 30 10 10 10 60 Lowest cost responsive proposer                      
                                     
                                     
VoIP Scoring Matrix RFP M-11-023  
                                   
  Priority 1   Ineligible 3/yr Monthly AVG W/estimated Disc Cost Capability Experience Proposal Warranty Maint. Terms References Uniqueness Delivery Eval. Total  
Provider Monthly 1-time Phones   Max Score: 15 10 8 10 8 8 8 8 7 8 10 100  
APPIA $11,778.82 $45,175.00 $123,822.00 $16,473.18 $5,582.78 14 4 7 4 1 2 6 2 3 2 4 49  
JIVE $12,839.00 $43,920.00 $115,912.34 $17,278.79 $5,511.64 15 8 6 8 7 7 6 2 6 8 8 81  
XO $28,557.08 $36,175.63 $113,666.97 $32,719.37 $7,742.44 1 1 1 1 2 2 1 2 1 1 1 14  
Broadcore $11,134.20 $13,356.00 $130,713.35 $15,136.13 $7,082.49 5 8 7 8 8 7 2 2 6 7 8 68 NO CTF
                                     
                                     
  Priority-2 Ineligible 3/yr Monthly AVG W/estimated Disc Cost Capability Experience Proposal Warranty Maint. Terms References Uniqueness Delivery Eval. Total    
Provider 1-time Switches   Max Score: 15 10 8 10 8 8 8 8 7 8 10 100    
APPIA $632,857.00 $39,045.00 $17,579.36 $3,515.87 14 4 7 4 1 2 6 2 3 2 4 49    
JIVE $547,239.64 $36,492.37 $15,201.10 $3,040.22 15 8 6 8 7 7 6 2 6 8 8 81    
XO $0.00 $0.00 $0.00 $0.00 0 1 1 1 2 2 1 2 1 1 1 13    
Broadcore $0.00 $0.00 $0.00 $0.00 0 8 7 8 8 7 2 2 6 7 8 63    
 

E-Rate Year 14 - Interconnected VoIP Hosted Service RFP

Monrovia USD is seeking a vendor to provide hosted priority one (1) Interconnected Voice over Internet Protocol (VoIP) service to supplement or replace all existing telecommunications service and equipment. The District will consider either one proposal for all Interconnected VoIP telephone services and equipment or separate proposals by provider service areas. This request will continue, supplement or replace all existing telecommunications services and equipment for the District, including DS 1, ISDN-PRI, ISDN-BRI, analog trunk, POTS lines, local telecommunications services, long distance telecommunication services, PBX equipment and telephone handset equipment.

Proposals will be accepted during the twenty-eight (28) day period that the District's E-Rate 470 is posted on the World Wide Web page of the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC) http://www.usac.org/sl/ Proposals must be received at the issuing office address listed below no later than 1:00 P.M. PST on February 9, 2011.

Monrovia Unified School District
Technology Services
325 E. Huntington Drive
Monrovia CA, 91016
 
Questions regarding this 470 or this RFP may be submitted to Jason Buchanan.  The district will not respond to any questions not submitted in writing, nor will the district will return vendor phone calls.

 

Our Interconnected VoIP 470 #474530000876839.

Further clarification of Priority 1 On-Premise equipment

[working link coming soon!]

Clarification of Priority 1 VoIP:

[working link coming soon!]

 

Corrections/Clarifications:

1. Correction: Section 2.2.1 DO PRI (Dial in) should = 4. We have 4 Incoming T1/PRIs as the DO for a total of 92 Inbound/outbound trunks. Vendors should provide an adequate number of Inbound/Outbound trunks for their proposal.

2. Clarification: Section 2.2.1 Vendors should provide a complete end-to-end voice solution to replace the existing voice infrastructure.  The District would like our voice and data networks to remain separate. The ability to route calls over our data network in the event of a failure would be an option. Having a voice T1/PRI for each site allows services to function in the event of a failure of our 1GB Fiber WAN.  We do not expect vendor proposals to rely on the 1GB Fiber WAN for their services.

3. For questions about compatibility please see the product requirements in the RFP. The requirements are provided as a reference and to ensure compatibility with our existing systems. We are attempting to keep our costs lower by reusing as much of our existing infrastructure as possible. We expect that proposals will include equipment equivalent to our reference specification and meet our compatibility requirements. Specific proposals and products will be evaluated after 1:00 PM, February 21, 2011.

4. From the RFP "Provided switching equipment must be capable of stacking with our existing Cisco 3750G switches." Can you define “Stacking?”:

Stacking is a back-plane interconnection using a stacking cable which provides a virtual chassis.

5. "Pre-Approval" of equivalent equipment: Due to the large number of potential equivalent products the district will not "Pre-Approve" any product. The use of equivalent products, that meet the specifications and compatibility requirements listed in the RFP, is acceptable.