E-Rate

Monrovia USD is seeking vendors to provide priority one (2) network and wireless infrastructure equipment services. 
 
Fill out our Request For Information Form  if you have questions about the RFP and need clarification.

 
All responses to question will be posted on this website. Please check back frequently for updates. 

 

02/07/2017 - Addendum #01 Posted

02/17/2017 - Addendum #02 Posted

02/27/2017 - Addendum #03 Posted

03/01/2017 - Addendum #04 Posted

03/09/2017 - Addendum #05 Posted

03/28/2017 - Addendum #06 Posted

 

 

 

All responses to question will be posted on this website. Please check back frequently for updates. 

Monrovia USD is seeking vendors to provide telecommunications services priority one (1) and internal connections priority two (2) network equipment services and maintenance service contract. In addition to the RFPs listed below be sure to review our 470 application number 169270001312543 and 315880001265361 to see the District's requests for additional services such as ISP, cellular voice and data, and other telecom services.

 

 

Responses for RFPs 005-007 are due February 14, 2014 by 2:00PM.

  

Responses for RFP M-14-008 are due February 21, 2014 by 2:00PM.

 

All responses to question will be posted on this website. Please check back frequently for updates.

Monrovia USD is seeking vendors to provide telecommunications services priority one (1) and internal connections priority two (2) network equipment services and maintenance service contract. In addition to the RFPs listed below be sure to review our 470 application number 112570001039890 to see the District's requests for additional services such as ISP, cellular voice and data, and other telecom services.

Responses due February 11, 2013 by 2:00PM.xa

All RFPs and Bids for this E-Rate cycle are now closed. See below for results:

All responses to question will be posted on this website. Please check back frequently for updates.

Monrovia USD is seeking vendors to provide telecommunications services priority one (1) and internal connections priority two (2) network equipment services and maintenance service to supplement or replace existing telecommunications service and equipment. In addition to the RFPs listed below be sure to review 470 application number 546460001003304 at http://goo.gl/0aqpM and 470 application number 390960000930749 at http://goo.gl/jDk7x to see the District's requests for additional services such as ISP, cellular voice and data, and other telecom services.

Questions:

RFP# M-12-004; Basic Maintenance clarification Request more information about:


General question about count of school site locations for all requests: The District has 12 K-12 schools as listed on the school site page and QUEST Community Day School. The District is seeking service at only 10 physical locations. Canyon Early Learning Center (CELC) is co-located at the District Office address. QUEST Community Day School is co-located at Santa Fe Middle School. Canyon Oaks High School (COHS), Mountain Park School and Monrovia Community Adult School share the same facility.

General question provide the student counts for each site:
Counts are approximate:
Bradoaks - 567
Mayflower - 603
Monroe - 530
Plymouth - 401
Wild Rose - 522
Clifton - 714
Santa Fe - 615
MHS - 1682
COHS - 160
Mountain Park - 93
Quest CDS - 24

General question, are e-mail submittals acceptable? Yes, e-mail subittals are acceptable. Paper/mail submittals must contain an electronic version in Word or PDF format on a USB flash drive or sent via e-mail.

Wanted to verify something that was discussed at our job walk of 2/16: It was indicated during the meeting that Monrovia USD would be providing the displays for this project (as well as handling the mounting of said displays, so we should not include such labor in our quote). Is this accurate? Yes, the displays will be provided and mounted by the district prior to the installation of the bid equipment.

Following up on above question, will bidders be notified prior to the bid due date of what specific display the district intends to use for this project (or at the very least, can we assume for the purposes of our quote that whatever display the district chooses will have the proper number of inputs to meet the specifications indicated in the scope of work without having to use a 3rd party switcher). MUSD will not provide the make or model of display before the due date. Bidder should provide any necessary audio/video converters/switchers such that there is at least one (1) HDMI output to connect to the display and all audio from bidder installed inputs will play over the bidder installed speakers. Any bidder provided audio/video converters/switchers should be controlled by the classroom controller.

Room count and ceiling type corrections:
Monroe - 20 hard ceilings, 12 tile ceilings.
Wild Rose - 9 hard ceilings, 20 tile ceilings.

Will the display used in this system have an HDMI input?  Yes, the display (projector or LCD panel) the district installs will have an HDMI input.

In the bid documents it states that all labor for this project will be warrantied for 5-years and all equipment for this project for 20-years. This is far longer than is typical for audio-visual installation projects. Is this a firm requirement? That is a mistake we are looking for 1 year on all labor and 5 years on all equipment.

My understanding is that the vendor who is chosen for this project must have either a C7 or C10 license (but having both are not required). Is that correct? That is correct.

 

 

All responses to question will be posted on this website. Please check back frequently for updates.

Monrovia USD is seeking a vendor to provide internal connections priority two (2) network equipment services and maintenance service to supplement or replace all existing telecommunications service and equipment.
The District will consider proposals for all listed network services and equipment or separate proposals by provider service areas. This request will continue, supplement or replace existing network services and equipment for the District.

Proposals will be accepted during the twenty-eight (28) day period that the District's E-Rate 470 # 123360000890657 is posted on the World Wide Web page of the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC) (http://www.usac.org/sl/). Proposals must be received at the issuing office address listed below no later than 1:00 P.M. PST on February 22, 2011.

Monrovia Unified School District
Technology Services
325 E. Huntington Drive
Monrovia CA, 91016

Questions regarding this 470 or these RPFs may be submitted to Jason Buchanan and Lisa Woods. The district will not respond to any questions not submitted in writing, nor will the district will return vendor phone calls.

Corrections/Clarification:

1. RFP responses are due as indicated above on this page.

2. The link on our 470 to the Basic Maintenance RFP is broken. Unfortunately, we cannot correct the 470, however the link to the Basic Maintenance RFP above is correct. This page is linked from the Basic Maintenance section of our 470.

3. For questions about compatibility please see the product requirements in the RFP. The requirements are provided as a reference and to ensure compatibility with our existing systems. We are attempting to keep our costs lower by reusing as much of our existing infrastructure as possible. We expect that proposals will include equipment equivalent to our reference specification and meet our compatibility requirements. Specific proposals and products will be evaluated after 1:00 PM, February 22, 2011.

4. From the RFP "Provided switching equipment must be capable of stacking with our existing Cisco 3750G switches." Can you define “Stacking?”:
5. RFP M-11-034 only: There will be a voluntary site walk opportunity on February 10, 2011 at 2:30PM. Interested vendors should be at the District Office address listed above on February 10, 2011 at 2:30PM. We will visit several reference classrooms rooms that will provide an opportunity for vendors to view our typical physical plant conditions. Participation is not required. The site walk will end at 5:00PM.

6. RFP M-11-034 only: This is a Public Works Contract. In Accordance with Section 1720 et. Seq. of the Labor Code, the general prevailing wage rate as established by the Director of the California Department of Industrial relations will apply to this contract. Information about prevailing wage rates for this project is forth in the Statement of Work. The prevailing wage rates may be obtained by writing to the Prevailing Wage Unit, Division of Labor Statistics and Research, Department of Industrial relations, P.O. Box 603, San Francisco, CA 94010 or by checking their websites at http://www.dir.ca.gov/DLSR/PWD. All other California Public Works Contract rules apply.

7. RFP M-11-034 only: Public notice is hereby given that the Board of Education for the MONROVIA UNIFIED SCHOOL DISTRICT, Monrovia, CA (Los Angeles County), will receive Proposals for the following: RFP M-11-034.

8. "Pre-Approval" of equivalent equipment: Due to the large number of potential equivalent products the district will not "Pre-Approve" any product. The use of equivalent products, that meet the specifications and compatibility requirements listed in the RFP, is acceptable.

9. The Successful Vendor is required to pay sales and use taxes assessed on the purchase or use of equipment or material purchased or used as part of the contract. Any applicable Taxes must be identified and clearly listed in the cost proposal.

10. RFP M-11-034 only: Please include no more then 100 ft. per school of LD3 type raceway for areas with a potential surface mount. Most areas are accessible from a drop ceiling or crawl-space. Jacks will be mounted in a box with faceplate above the ceiling in most locations. Avoid using raceway whenever possible.

11. RFP M-11-034 only: Cabling should be plenum rated.

12. RFP M-11-034 only: A C10 contractors license is acceptable for C7 jobs according to CSLB.

13. RFP M-11-032:  Will Monrovia USD except a Cisco factory refurbished WS-C4506?  While generally new equipment is required.  The district will accept factory refurbished components, with a minimum 3 year warranty, for any required component that is no longer manufactured, and is required to meet our compatibility specifications. The only components where refurbished equipment is acceptable are listed in the "For the DO" and "MHS MDF" sections of the RFP. All proposals must meet the specifications and compatibility requirements listed in the RFP.

14. RFP M-11-034: All cabling installations are expected to be covered by the Siemon's Warranty.

15. RFP M-11-034: This project will not require any trenching. Existing pathway and penetrations should be used whenever available. Fire stopping must be used for any new penetration or replaced if an existing penetration is used.

16. All updates are on this website. You may subscribe to the site using RSS (recommended) or by registering. This will ensure that you are notified of any clarifications. There are no forms to include with the submissions of the proposals.

17. RFP M-11-034: Drawings for this project are located here:

18. RFP M-11-032: There is a typo in the description of the "basic package" reference switch in the RFP. The correct reference switch part number is WS-C3750X-24P-S.

19. Configuration and Training: Proposer is required to provide any training and configuration needed for the district to use the equipments primary functionality when installed. Some equipment will require more training and configuration then others. Swittches and wireless devices will require training to demonstrate the user interface and basic configuration. Configuration is required for applicable equipment so it will perform its basic functions in the Districts environment. Some equipment, such an cabling, will not require training as its function is inherent in its form.

20. RFP M-11-032: In regards to your MHS MDF, you are requesting a C4506 chassis with the ability to reuse your existing WS-X4448-GB-RJ45. The X4448 will NOT be supported in the new C4506-E, do you wish us to provide a replacement X4548-RJ45V+ bringing that quantity to two (2)? -- You may. Provide and explication for any such substitutions or additions. Substitutions or additions must provide better functionality and performance then the origional specificed reference or listed existing equipment. See notes 3 and 13.

21. RFP M-11-033: Proposers should provide the number of licenses required to support each new AP. Using a combination bundles may be a more cost effective way to provide the required number of licenses for the APs.

 

The following charts show the summary of the proposals we received, score and selected proposer. For each RFP the lowest responsive proposer (highlighted in green) was selected.

Network Switches scoring matrix RFP M-11-032
	Total Cost	Score Cost	Past Experience	Response	References	Total
Total possible points:		30	20	20	20	100
GigaKom	$703,160.96	11	5	5	10	31	Non responsive. Incomplete did not include the ASA/firewall component
Vox Network Services	$722,846.78	3	5	5	10	23	Non responsive. Incomplete did not include the ASA/firewall component
AMS.net	$733,209.36	1	5	20	10	36
Cache Valley Electric	$712,799.90	8	20	20	10	58	Lowest cost responsive proposer
Spectrum Communications Inc.	$716,306.36	5	20	20	10	55
Signal Alarms & Electric	$645,130.00	30	5	10	0	45	Non responsive. Incomplete packet did not include references.
WiFi Scoring Matrix RFP M-11-033
	Total Cost	Cost Score	Past Experience	Response	References	Total
Total possible points:		30	20	20	20	100
GigaKom	$439,559.30	28	5	10	10	53
Vox Network Services	$464,253.34	24	5	10	10	49
AMS.net	$471,811.62	23	5	10	10	48
Cache Valley Electric	$435,951.13	30	20	10	10	70	Lowest cost responsive proposer
Spectrum Communications Inc.	$438,096.77	29	20	10	10	69
Signal Alarms & Electric	$680,855.00	2	5	10	0	17	Non responsive. Incomplete packet did not include references.
Network Cabling Scoring Matrix RFP M-11-034
	Total Cost	Cost Score	Past Experience	Response	References	Total
Total possible points:		30	20	20	20	100
Alquest	$125,040.98	30	10	15	10	65	Simon, Lowest cost responsive proposer
Quintron	$165,658.48	23	10	12	10	55	unknown
Spectrum Communications Inc.	$170,087.00	20	15	10	10	55	Leviton
Signal Alarms & Electric	$555,600.00	2	5	15	0	22	Non responsive. Incomplete packet did not include references.
AAA Solar Electric	$166,446.20	22	5	10	10	47	Leviton
Basic Maintenance Scoring Matrix RFP M-11-035
	Total Cost	Cost Score	Past Experience	Response	References	Total
Total possible points:		30	20	20	20	100
AMS.NET	$5,645.12	28	10	10	10	58
Vox Network Services	$5,266.08	30	10	10	10	60	Lowest cost responsive proposer
VoIP Scoring Matrix RFP M-11-023
	Priority 1		Ineligible	3/yr Monthly AVG	W/estimated Disc	Cost	Capability	Experience	Proposal	Warranty	Maint.	Terms	References	Uniqueness	Delivery	Eval.	Total
Provider	Monthly	1-time	Phones		Max Score:	15	10	8	10	8	8	8	8	7	8	10	100
APPIA	$11,778.82	$45,175.00	$123,822.00	$16,473.18	$5,582.78	14	4	7	4	1	2	6	2	3	2	4	49
JIVE	$12,839.00	$43,920.00	$115,912.34	$17,278.79	$5,511.64	15	8	6	8	7	7	6	2	6	8	8	81
XO	$28,557.08	$36,175.63	$113,666.97	$32,719.37	$7,742.44	1	1	1	1	2	2	1	2	1	1	1	14
Broadcore	$11,134.20	$13,356.00	$130,713.35	$15,136.13	$7,082.49	5	8	7	8	8	7	2	2	6	7	8	68	NO CTF
	Priority-2	Ineligible	3/yr Monthly AVG	W/estimated Disc	Cost	Capability	Experience	Proposal	Warranty	Maint.	Terms	References	Uniqueness	Delivery	Eval.	Total
Provider	1-time	Switches		Max Score:	15	10	8	10	8	8	8	8	7	8	10	100
APPIA	$632,857.00	$39,045.00	$17,579.36	$3,515.87	14	4	7	4	1	2	6	2	3	2	4	49
JIVE	$547,239.64	$36,492.37	$15,201.10	$3,040.22	15	8	6	8	7	7	6	2	6	8	8	81
XO	$0.00	$0.00	$0.00	$0.00	0	1	1	1	2	2	1	2	1	1	1	13
Broadcore	$0.00	$0.00	$0.00	$0.00	0	8	7	8	8	7	2	2	6	7	8	63

 

Proposals will be accepted during the twenty-eight (28) day period that the District's E-Rate 470 is posted on the World Wide Web page of the Schools and Libraries Division (SLD) of the Universal Service Administrative Company (USAC) http://www.usac.org/sl/ Proposals must be received at the issuing office address listed below no later than 1:00 P.M. PST on February 9, 2011.

Our Interconnected VoIP 470 #474530000876839.

Further clarification of Priority 1 On-Premise equipment

[working link coming soon!]

Clarification of Priority 1 VoIP:

[working link coming soon!]

 

Corrections/Clarifications:

1. Correction: Section 2.2.1 DO PRI (Dial in) should = 4. We have 4 Incoming T1/PRIs as the DO for a total of 92 Inbound/outbound trunks. Vendors should provide an adequate number of Inbound/Outbound trunks for their proposal.

2. Clarification: Section 2.2.1 Vendors should provide a complete end-to-end voice solution to replace the existing voice infrastructure.  The District would like our voice and data networks to remain separate. The ability to route calls over our data network in the event of a failure would be an option. Having a voice T1/PRI for each site allows services to function in the event of a failure of our 1GB Fiber WAN.  We do not expect vendor proposals to rely on the 1GB Fiber WAN for their services.

3. For questions about compatibility please see the product requirements in the RFP. The requirements are provided as a reference and to ensure compatibility with our existing systems. We are attempting to keep our costs lower by reusing as much of our existing infrastructure as possible. We expect that proposals will include equipment equivalent to our reference specification and meet our compatibility requirements. Specific proposals and products will be evaluated after 1:00 PM, February 21, 2011.

4. From the RFP "Provided switching equipment must be capable of stacking with our existing Cisco 3750G switches." Can you define “Stacking?”:

5. "Pre-Approval" of equivalent equipment: Due to the large number of potential equivalent products the district will not "Pre-Approve" any product. The use of equivalent products, that meet the specifications and compatibility requirements listed in the RFP, is acceptable.